Run your whole practice from one calm place
Appointments, classes, client records, invoicing, payments and marketing — unified across every practitioner and location. Less time on admin, more time for care.
No credit card required · Every feature included · Cancel anytime
Everything your practice needs, in one place
And it’s all included on every plan — and in your free trial. No paywalls, no per-practitioner surprises.
A calendar that flows
Day and week views across every practitioner and location. Drag to reschedule, set recurring appointments — weekly, fortnightly or “every 2nd Wednesday” — and let clash protection catch mistakes before clients do.
- Drag-and-drop rescheduling
- Recurring appointments & clash detection
- Filter by venue or practitioner
Clients book themselves — on your website too
Your own booking page with live availability per practitioner, service and venue. Drop a booking button, popup or full embed straight onto your Wix, WordPress or Squarespace site. Full? Clients join the waitlist and get promoted automatically.
- Live availability & per-practitioner pricing
- Copy-paste booking button for any website
- Waitlist with automatic promotion
Classes, courses & workshops
Run drop-in classes and whole-series courses with seat limits, categories and waiting lists. Every course gets its own page with all the dates, an attendance register for the room, and a booking button for your site.
- Categories & a page for every course
- Attendance register + payment tracking
- Add every date at once — even irregular ones
Get paid without chasing
Tax-aware invoices generated straight from appointments, per-location bank accounts, and online payments through Stripe, PayPal or Square — clients settle up from their portal.
- Invoice from appointment in one click
- VAT handled per service
- Stripe, PayPal & Square built in
Marketing that fills your diary
Reminders that end no-shows, plus the tools to grow: sell gift cards and memberships, run promo codes, and connect your Meta Pixel to boost a course with one-click, ready-made ad copy and a tracked link.
- Email reminders & campaigns included — SMS via pay-as-you-go credits
- Gift cards, memberships & promo codes
- Meta Pixel + “boost this course” ad tools
And everything else your practice needs
Client records & notes
Searchable records with treatment notes, appointment history and custom intake forms.
Client portal
Clients book, reschedule, pay invoices and complete forms — always in sync with your records.
Gift cards & vouchers
Sell branded gift cards online or in clinic; redeem anywhere, with balances tracked automatically.
Memberships & packs
Recurring plans with included sessions and member discounts, plus pre-paid session packs.
Reports & insights
Revenue by location and practitioner, booking trends, cancellations and no-show rates.
Staff & roles
Working hours, venue and service assignments, price overrides and role-based access.
Calendar sync
Live feeds into Google and Outlook calendars for every practitioner.
Xero integration
Push invoices and payments straight into your accounts.
Meta Pixel & ads
Track bookings as conversions and turn any course into a Facebook or Instagram ad.
Shopping around? Good.
See an honest, side-by-side comparison of Wellspring vs Cliniko, Jane, Zanda, Fresha and SimplePractice.
Built inside a working clinic — not a boardroom
Wellspring is designed and used daily by a practising soft-tissue therapist running a real UK clinic — every feature exists because a treatment room needed it, from split-week practitioners to taking a card payment while the client is still at the desk.
We’re new, and we’d rather earn your trust than invent it: no made-up review scores here. Take the 30-day trial, bring your data across with the free import tools, and judge it in your own practice.
Your clients trust you. You can trust Wellspring.
Client records are sensitive. We treat them that way.
Your data stays yours
Every clinic’s data is fully isolated. Nobody outside your practice can ever see your clients or records.
Role-based access
Staff see only what their role allows. Admins control exactly who can do what.
Every action accounted for
A full audit trail of administrative actions, so you always know what changed and when.
High-level security
Encrypted connections, secure authentication and generous file storage on every plan.
Giving back
Your subscription does good beyond your clinic
Wellspring is a business that gives as it grows — not as an afterthought, but as part of the price.
A tree planted, every subscription
Every active subscription plants a tree with the Woodland Trust, the UK’s largest woodland conservation charity.
10% of our income to charity
We give 10% of our income away to charity. When your practice pays for Wellspring, part of it goes straight back out to people who need it.
Plans that grow with you
Start with a free 30-day trial of everything. Pick a plan when you’re ready.
Every plan includes: 100% free support · unlimited admin users · generous file storage (5–100 GB by plan, expandable) · all features — plans differ only by practitioners and locations. Email is unlimited; SMS texts use pay-as-you-go credits.
Solo
Simplified scheduling for solo practitioners, thriving with efficiency.
- Up to 1 practitioner
- Up to 1 location
- Payment to 1 bank account
Planted
Root your scheduling across multiple locations, cultivate collaboration.
- Up to 3 practitioners
- Up to 3 locations
- Per-location bank accounts
Grow
Nourish your scheduling needs across multiple users and locations, fostering growth.
- Up to 6 practitioners
- Up to 6 locations
- Per-location bank accounts
Increase
Amplify your scheduling capacity across expanding teams and locations as you expand.
- Up to 9 practitioners
- Up to 9 locations
- Per-location bank accounts
Thrive
Flourish with comprehensive scheduling solutions for large teams and expansive networks.
- 10+ practitioners
- 10+ locations
- Per-location bank accounts
🌳 Every subscription plants a tree with the Woodland Trust, and 10% of our income goes to charity. Gift vouchers, memberships, promo codes and signed disclaimers available on Planted and above.
Questions, answered
How does the 30-day free trial work?+
Sign up in under two minutes and you get full access to every feature for 30 days — no credit card required. Pick a plan when you’re ready, or simply walk away. No strings.
Do I need a credit card to start?+
No. You only enter payment details if you decide to subscribe after your trial.
Can I change plans later?+
Yes — upgrade or downgrade anytime from your billing page, and the change applies immediately.
How is Wellspring different from Cliniko, Jane or SimplePractice?+
Every feature is included on every plan — no paywalls or per-practitioner add-ons — with local tax (VAT or GST), per-venue bank accounts and strong tools for classes and courses. See our full comparison.
Will my clients find it easy to use?+
Yes. Clients book through a simple public booking page and manage everything — rescheduling, invoices, payments, forms — from a clean portal. No app to install.
What support is included?+
100% free support on every plan, plus a searchable knowledge base with step-by-step guides covering every feature.
Are text message (SMS) reminders included?+
Email reminders and campaigns are unlimited and included on every plan. SMS text messages are pay-as-you-go: you pay separately for SMS credits, and each text sent uses credits. You can see and top up your credit balance at any time — there's no monthly SMS fee, you only pay for what you send.
Ready to bring your whole practice together?
Set up in minutes. Free for 30 days — every feature, no credit card.
Start your free 30-day trialNo credit card required · Cancel anytime